Wednesday, September 21, 2016

How to Fix Error - Conditional Formatting Rule Which Determines The Cell Position Based On The Row Of The Target Cell?

Conditional Formatting Rule Which Determines The Cell Position Based On The Row Of The Target Cell

Hello All, I have a table for gathering up last years medical expenses.
This table has 3 columns.
The first column is used to indicate whether a particular expense is completed or not, the second column is the name of the expense, and the third column
is the amount of money spent for that expense.
Here is a screenshot: Each cell in the Completed column is of type Text and uses data validation to prohibit values other than True or False.
Here is a screenshot of the Completed status of one of the expenses
being set: As you can see there is a pull-down menu to choose True or False.
(The user can also type in True or False without using the pull-down menu but it must be spelled correctly.) Once I setup the data validation for the first cell in the Completed column
I used to Format Painter utility to apply the data validation to all of the other cells in the Completed column.
So far so good.
The next thing I wanted to do was to make it so my table would highlight all expense names in dark red whose Completed status was
set to False.
(To make things easier here is a screenshot of the first row of the table I am working with.) To setup my table such that incomplete expenses were colored dark red, I took the following steps: Highlighted cell I4 ("Anesthesia Services") in Row
4 and then clicked on Conditional Formatting - New Rule Under Select a Rule Type I selected "Use a formula to determine which cells to format" Under Edit the Rule Description I put the following rule: =$H$4="False" In the Format section I chose to have the
rule set the text color to dark red And finally in the Rules Manager dialog I chose cell I4 to be the cell that the condition Applies To.
To test the conditional formatting I set the Completed status for Anesthesia Services to False and the text turned dark
red as expected: I now wanted to apply the same conditional formatting to the other expenses in Rows 5 through 10 (CVS **** - Total Vision Care).
I used the Rules Manager dialog to setup the condition to apply to all the cells: The problem is, the color of
each expense now depends on the same formula =$H$4="False" meaning that if I set the value of cell H4 to False then they all turn dark red: I realize that I could write a new conditional formatting rule for each row in my data table where the formula for each
condition runs from =$H$4="False" to =$H$10="False": As you can see this is a lot of redundant work with only the row index changing for each rule.
It would be nice if there were a way to set up a rule whose formula doesn't hard code the cell location.
say something like the following rule: =$H$CURRENT_ROW()="False" Note the use of my hypothetical function $CURRENT_ROW which returns the row of the cell that is being checked.
Is there a way to do something like this in Excel or do I have to write a new rule
for each row in my table? Thank you.

Solutions to the Problem Conditional Formatting Rule Which Determines The Cell Position Based On The Row Of The Target Cell

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